Pre-pandemic, conferences were a social gathering. An opportunity to network and listen to the latest science amongst peers, while enjoying time outside of the conference hall with colleagues and friends. But in a post-pandemic world, what is the future? For medical researchers and practitioners, conferences have been a long-standing date in the diary, but in 2020 medical education had to adapt quickly, offering digital formats to ensure healthcare professionals could stay connected and informed.
For conference and event organisers it has been a steep learning curve, with many succeeding in delivering highly successful digital formats worldwide. This digital evolution has ensured medical education can continue, and has improved accessibility and inclusivity, removing some of the barriers to attendance and interaction. But at what expense? Do the benefits of accessibility outweigh the joy of being fully immersed in a true conference experience? Our retrospective survey identified over 3.1 million medical researchers globally, identifying 15,000 conversations focused specifically on this question, the future of the medical conference.
The benefits of virtual conferences
How medical conferences have adapted is something to be admired. Each event has adapted its strategies, at speed, harnessing the power of technology to facilitate and deliver content, which in turn has increased accessibility, making conferences widely available to all.
Virtual conferences have been well attended by countries and individuals often unrepresented, with an increased number of researchers and students able to engage with the online format.
Great stuff - we need to find equilibrium in medical conferences. There is value in community and in-person collaboration, but accessibility should drive hybrid meetings in the future @HabeebaPark @vanessapho @ClaridgeJeffrey @DaithiHeffo @DanteYeh @FredricPieracci @SurgInfxSoc https://t.co/Rs8tBHkPUK— Heather Evans 🇺🇸 (@heatherevansmd) January 29, 2021
With many healthcare professionals juggling hectic work commitments and family life, the flexibility to interact with conference content, at a time to suit their needs, is seen as a positive step forward. While the positive financial and environmental impacts of less travel is also seen as a benefit to virtual conferences, again widening participation to those who perhaps did not benefit from the necessary budgets required in previous years.
I hope next year that scholars in conferences everywhere have a CHOICE to attend in person or virtually. And I hope that both of those options present equitable chances to network, present research, and engage with the academic community. 7/7 #AcademicChatter #DisabilityTwitter— Nicole Lee Schroeder (@Nicole_Lee_Sch) January 30, 2021
“...the fact of the matter is, in-person conferences only benefit those who are already privileged enough to attend.”.— Prof Christopher Jackson (@seis_matters) February 20, 2021
Buuuut...virtual conferences aren’t as accessible as you might think. Yet. We can and must do better. https://t.co/ZpJaWN1kvL
Attendees hope for different outcomes
The fact is that the healthcare community all hope for different outcomes. Some crave the social element and interaction, while others prefer the flexibility of online delivery. From October 2020 to March 2021, the number of medical professionals stating that they hope digital attendance remains an option increased 134%, growing month on month, which is a clear indication that the appetite for virtual conference remains. But similarly, the number of medical professionals who reported missing face-to-face interaction at events also increased 88%. The old adage is that you can’t please everyone, but in the medical conference world, may be you can? The hybrid conference would appear by far to be the most effective solution.
One of the upsides from COVID has been conferences going online. Today, I’ve been able to attend two conferences - neither of which I probably would have attended in person. Hopefully online conferences will continue beyond the pandemic— Dr Andrew Tibbs (@andrewtibbs) October 17, 2020
When the world is post pandemic and seminars/conferences go back to being in person, please can we keep the option of attending online? In the last year a lot of academic talks have got so much more accessible & it would be great to keep that— Dr Leah Broad (@LeahBroad) February 9, 2021
I’m really liking that I can see simultaneous talks at my leisure at #Botany2020 . I hope we can do a hybrid conference in the future where talks are prerecorded for remote attendees (and post-conference viewing), and given live at the conference.— Dr. Andi Wolfe, Professor (@AndiWolfe) July 27, 2020
A powerful combination of in person and digital delivery will transform the medical conference as we know it, allowing for human interaction while maintaining accessibility.
The winners and losers by therapeutic area, and by market
By looking deeper into the impacts of accessibility by market and therapy area, there have been some winners and losers from virtual participation. Our two-year retrospective analysis reviewed four therapeutic areas (oncology, hepatology, diabetes, gastroenterology), and a total of 24 EU and US conferences, exploring 470,000 global medical conversations.
US and oncology conferences experience the largest reduction in digital engagement
Comparing conference mentions from 2018 to 2020, engagement has reduced between 25% and 31% depending on the therapeutic area. Oncology conferences, which traditionally receive high attendance and engagement, experienced the largest decline in social interactions since going virtual, but have seen big increases in non-traditional markets in Africa, LATAM and the pacific islands.
The American ASCO 2020 conference saw a 31% decrease in online mentions compared to the previous year, while ESMO 2020 also experienced a 22% reduction in digital interactions (versus 2019), meaning oncology was the most affected therapy area. Why? The answer isn’t clear, but a different approach is needed to increase engagement and involvement as we move into 2021.
American flagship conferences for each therapeutic area experienced the greatest drop-offs in digital amplification. However, European conferences had the same overall engagement as the previous two years, with the exception of EASL (hepatology).
The overall decline in engagement was the result of usually highly engaged countries, including the USA, Spain and the UK, experiencing reductions in engagement of 28%, 32% and 47% respectively.
Digital events increase access to science in other countries
While overall engagement with oncology events reduced by 28%, engagement increased by 1733% in Nicaragua, by 1124% in Taiwan, by 733% in Vietnam, and by 299% in Egypt.
The relationship observed within oncology was also present within diabetes. Although overall engagement with diabetes conferences decreased 25% from 2019 to 2020, some countries which typically face the greatest barriers to engaging in flagship events (LATAM, ASEAN, Africa), are those which benefitted the most from digital events. Puerto Rico, the Dominican Republic, Tanzania and Honduras, experienced significant increases in engagement, as did South Africa, Ghana and Pakistan.
Combining digital delivery with face-to-face attendance is likely to increase accessibility to science and improve engagement in countries which are typically less well represented at events. However, the drop-off in engagement from G8 markets is a clear indication that they are far more likely to engage with face-to-face conferences, making the hybrid model a clear winner all round, once again.
Dissemination of science is the priority
The remainder of 2021 looks uncertain as each country navigates its own challenges around social distancing and the effects of COVID-19, but research shows it is the opportunity to learn and benefit from the science that is the driving factor behind the success of a conference. Human interaction and socialising is important, but it is not the overarching benefit, or the sole reason to attend an event. Accessibility and benefiting from the science is truly what counts.